Administrative Officer and Executive Driver
We’re looking for a proactive and flexible Administrative Officer and Executive Driver. When not driving the Consul General, the ideal candidate will undertake other tasks at the mission in the team of Organization, Administration & Consular Affairs (OAC). The candidate will be part of a dynamic, fast-paced team that handles a wide range of tasks to ensure the smooth operations of the Danish missions in Silicon Valley, including - but not limited to - general administration, event and facility management, finance and consular matters.
Job description: Executive Driver, IT Lead, Procurement, Facility & Event Manager
Below is a profile and description of specific tasks for the employment. However, flexibility is expected as additional tasks may be assigned.
Qualifications / profile:
- Holds a valid US driver’s license and understands the importance of professional discretion and confidentiality when dealing with officials and VIPs.
- Experience in working with IT, and ability to learn operating new IT systems.
- Experience in organizing and managing large-scale VIP events with a strong ability to multitask and handle complex logistics.
- A curious mind, always eager to learn and apply new information.
- Proactive team player, with a drive to take initiative and lead various projects.
Key responsibilities and tasks:
Your key responsibility will be to ensure the smooth daily operations of the Consulate, supporting both executive transportation and administrative functions. You will play a key role as the connective force that ensures the office operates seamlessly.
Specifically, your key responsibilities will be:
- Driving the Consul General according to daily schedule, including evenings, weekends, and multi-day trips when required.
- Overseeing the maintenance and upkeep of the Consulate’s two diplomatic vehicles.
- Serving as the office’s go-to person for basic IT troubleshooting and resolving day-to-day technical issues.
- Managing procurement of office supplies and ensuring a well-functioning work environment.
- Handling facility management for both the Consulate office and the Consul General’s residence in the Bay Area.
- Planning, coordinating, and executing high-profile VIP events at the Consul General’s residence.
- Processing and recording the Consul General’s expenses in our accounting system.
We offer:
- An exciting, intercultural, and dynamic work environment with a wide range of diverse tasks.
- The opportunity to live and work in the heart of Silicon Valley.
- A high degree of flexibility in planning your day-to-day work.
Employment conditions:
- You will be offered full time employment for 3 years on a local contract with the possibility of extension. Housing and relocation benefits are not provided as part of the employment and your spouse/partner is not eligible for a work permit.
- This is a full-time salary position - the Consulate General’s standard work week is 37 hours; but you are employed without an upper working hours’ limit. You will have a large degree of flexibility in organizing your own daily working hours.
- You will be entitled to 5 weeks (25 working days) of paid vacation days per year.
- As part of your salary, you will be covered by a workplace pension scheme.
- You will be offered reasonable coverage of sickness expenses. So will your spouse/partner and children under the age of 26 if you provide for him/her/them.
- The gross yearly salary for the position. For a tax-exempt employee (non-US) the yearly net salary is $65,000 - 70,000. For an employee subject to US income taxation there will be 14% added to the salary. Depending on the candidate’s qualifications, an additional individual allowance may be added.
The Consulate General of Denmark in Silicon Valley:
The Consulate General is part of the Danish Foreign Service and Denmark's official mission in Silicon Valley and across the West Coast. We advise and assist in a number of areas – consular, commercial, investment and cultural – and we communicate to the US public on important topics of relevance to Denmark. The Consulate General consists of approx. 35 employees.
Application and recruitment process:
To apply for the position, please send your application (cover letter, CV and 2-3 references) in English to [email protected] marked “[Your name] – Administrative Officer and Executive Driver” no later than 7. March at 12:00 pm (noon) PT.
We attach great importance to equal opportunities and therefore welcome applications from all qualified persons regardless of race, sex, religion, age or disability.
Questions:
For any questions regarding the position, please contact Lasse Schioldan Høgh Christensen at [email protected]. For questions regarding terms of employment, please contact Academic Officer for Human Resources & Management, Naja Meier Olsen, at [email protected].
Selected candidates will be invited for interviews – expected to take place online between March 10-21.
The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to appointment.
About the Danish Foreign Service:
The Danish Foreign Service is a globally operating organization comprising the Ministry in Copenhagen and a global network abroad of embassies, consulates and trade commissions. The network of diplomatic missions abroad is the hallmark of the Ministry of Foreign Affairs and also provides the basis for enabling the Ministry to safeguard and promote Denmark’s international interests in the most optimal way.