Position: Finance / Administrative Officer
Type of Employment: Full-time, 2-year local contract (with potential extension)
Location: 299 California Ave, Suite 200, Palo Alto, CA 94306
Expected Start Date: As soon as possible
Application Deadline: September 21st, 2026

At Denmark in Silicon Valley, we are looking for our new colleague to join our dedicated administration team. The team covers administration, HR, consular affairs, security, events and financial activities at the representation. The representation is comprised by a dedicated, dynamic and results-oriented team of ca. 38 members of staff, covering a wide range of foreign policy, tech, innovation and trade related areas. We take pride in our work and results that feed into the strong relations between Denmark, California and the US.

About your role

Working in an environment where the agenda can easily change, we are looking for a finance professional who is flexible, open-minded, has an intuitive flair for numbers and is able to think outside the box. The majority of the role focuses on financial tasks, budgeting and financial reporting, while there also will be additional administrative responsibilities, including facility and fleet management, compliance and policy oversight, as well as management support. You are expected to show the flexibility required for an optimal handling of the entire portfolio of the representation and be ready to contribute to tasks outside your own portfolio.

Main Tasks and Responsibilities

Specific tasks include, but are not limited to:

• Financial tasks, such as payments, payroll, invoicing and postings in the financial systems.
• Reconciliations (bank, balance accounts, interim accounts, etc.).
• Follow-up on debtors and creditors.
• Controlling expense settlements for employees (travel expenses and other outlays).
• Budgeting and financial reporting.
• Management and compliance lead on facilities, vehicles, insurance, service contracts, etc.
• Policy oversight, ensuring that financial and administrative tasks are in compliance with all applicable rules, regulations and laws.
• Management support and ad hoc assignments from management.
• Partial IT management.

Required Qualifications

• Minimum 2 years of professional experience in finance and accounting.
• Solid understanding of finance and budget management.
• Good experience with ERP systems (Navision).
• Super user in Microsoft Office – Excel, Word and Outlook.
• Strong administrative and communicative skills.
• Excellent command of English and Danish or another Scandinavian language, both oral and written.

Desired Qualifications

• Command of one of the Scandinavian languages is not a requirement, but will be an advantage.
• A structured mindset and excellent planning and coordination skills.
• A high sense of responsibility, proactivity and service-mindedness.
• Strong interpersonal skills and team player abilities, while also having the ability to work independently and efficiently.

Employment Conditions

• Your standard working hours will be 37 hours per week. Overtime work is to be expected during peaks and will be compensated for.
• You will be entitled to 5 weeks (25 working days) of paid vacation days per year.
• As part of your salary, you will be covered by a workplace pension scheme.
• You will be offered health coverage, which includes your spouse/partner as well as children under the age of 26, if applicable.
• Housing and relocation benefits are not provided as part of the employment and your spouse/partner, if applicable, is not eligible for a work permit.

To apply for the position, please send your application (cover letter, CV and 2-3 references) in English to [email protected] marked “Finance / Administrative Officer” no later than September 21st, 2026 at 12:00 pm (noon) PT.

We attach great importance to equal opportunities for all and therefore welcome applications from all qualified persons regardless of race, sex, religion, age or disability.

Selected candidates will be invited for interviews that are expected to take place by the end of September. The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to appointment.

Questions

For any questions regarding the position, please contact Deputy Head of Mission, Marie Dørup Olesen, at [email protected]. For questions regarding terms of employment, please contact Head of Administration & Finance, Peter Kabell, at [email protected].