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Administrative Consular Officer

The Consulate General of Denmark in Silicon Valley is looking for the right candidate to fill a full-time position as Administrative, Consular Officer and PA at the Administration Department.

deadline: June 15 

The Consulate General of Denmark in Silicon Valley is looking for the right candidate to fill a full-time position as Administrative, Consular Officer and PA at the Administration Department.

At the Consulate General of Denmark in Silicon Valley, you will be part of a dynamic, fast-paced team that handles a wide range of matters. The position is in the administrative team, which is crucial in ensuring smooth operations for the Consulate General and Innovation Centre Denmark.

The main tasks of the Administrative Team are accounting, compliance, office management, HR support and consular assistance to Danish citizens. In addition, the administrative and consular officer will act as personal assistant to the Consul General in connection with scheduling and events.

Main tasks and responsibilities as Administrative Officer

  • Handling the reception, incoming calls and mail,

  • Facility management and administrative tasks in relation to diplomatic staff, on- boarding and interns,

  • Daily management of internal and external maintenance and service staff

  • Providing consular assistance to Danish citizens in support of the Vice-consul, incl. passport approvals and answering queries,

  • Assisting with compliance, accounting and archiving,

  • Providing back-up support to team members, as directed by management,

  • Supporting the Consul General in the organization of meetings and events, incl. representation at the residence.

Our expectations

It is essential that you are service-minded and take responsibility for executing your daily tasks. Since you will have varied tasks and working in support of different colleagues on a daily basis, it is important that you have good collaborative skills. You will be part of a fast-paced team and must be comfortable joggling multiple tasks at the same time, along with running a few ad-hoc projects on the side.

Our ideal colleague has;

  • Several years of professional experience with office management, administration and/or secretarial and consular work from similar positions.
  • IT proficiency and solid skills within Microsoft Office
  • Good verbal and written communication skills in Danish and English 

and is

  • Service-minded, open-minded and flexible
  • Structured, results-oriented and attentive to details,
  • Responsible, with excellent planning and coordination skills.
  • Good at developing, streamlining and optimizing processes
  • A team player, yet able to work independently
  • Ready to learn and grow

We offer

The team at Consulate General and Innovation Centre is diverse, mission-driven and open-minded. Motivated by making a difference and focusing on creating a good working environment. We offer an opportunity to thrive and develop in an international and very inspirational environment, while providing value to Denmark, Danish citizens, research institutions and companies.
We offer a local contract with salary and conditions regulated according to the Staff Rules of the Consulate General in Silicon Valley. We expect to fill the position as soon as possible. The position is full-time on a contract basis and initially offered for a 2-year period with possible extension.

Application and recruitment process

To apply for the position, please send your application (cover letter, CV, recommendations and 2-3 references) in English to Head of Administration & Finance Diana Thiesen at marked “Administrative Consular – Name” no later than June 15, 2020. In your application, motivate why you are a good fit for the job.

Application deadline is June 15, 2020. Interviews will be held in the weeks following the deadline.

The Consulate attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, religion, age or disability.

About us

The Consulate General of Denmark Silicon Valley is a dynamic workplace that promotes Denmark’s political, commercial interests, and facilitates innovation and research cooperation with the United States. We are approximately 30 professional colleagues at the Consulate with a busy and varied workday. The Consulate General also houses an Innovation Centre working to create a lasting bridge between technology focused companies, research institutions, investors, public agencies, and other key players in Denmark and Silicon Valley.